Nominations received for 2023 State Management Committee

Nominations close 12.30pm Saturday 11 February 2023 - Nomination Form

* Note - this list will be updated as nominations are received and in order they are received. List current as at : 26.1.23

Candidate:	Linda Henley
Nominated By:	Daryl King
Seconded By:	Margaret Boland
Bio:	My passion for endurance started in 1997 when through my TAFE Horse Management course I got the opportunity to volunteer at the Watagans Tom Quilty. Not long after I met and started strapping for Paul Grieves at Shahzada and I was there when he got his last Shahzada and Quilty Buckles. I went on to become a qualified rider and then started breeding Crabbet Arabians at my farm on the mid north coast. There are a few getting around the tracks now under the Wootton prefix. I also edited the NSWERA Newsletter for two years in the early 00’s. I have been involved locally in Zone 6 for the last few years and am the Zone 6 Treasurer / Public Officer and the Ride Secretary for the Johns River Ride. I’m also a member of the NSWERA Promotions Sub-Committee. I'm often found in the office at various rides around the State or strapping for good friends. For 43 years I've been in Publishing/Marketing helping to develop brands and grow businesses. I’ve worked with multinational corporates, small businesses, the arts, and also not-for-profits. I have been a self-employed company owner for 26 years. I hope my skillset can help Endurance NSW develop an ongoing strategy to promote, grow and strengthen the membership base as well as the Endurance NSW brand. Let’s unite to bring the fun out and spread the word. Linda
Candidate:	Annette Bailey
Nominated By:	Jolene Cole
Seconded By:	Sonia Bonham
Bio:	BIO FOR NOMINATION - COMMITTEE 2023 I have been involved in endurance riding for nearly 40 years as both a current competing rider and ride organiser. I have been on the Executive committees of the Canowindra Tom Quilty (President), three State Championships, and Ride Secretary of the Bullio Cup and associated FEI events. Like all of us as members of Endurance NSW, I am passionate about my sport. My family is heavily committed to endurance riding as ride organisers, breeders of endurance horses and competitors in the sport. As 2022 Casual SMC Member, I implemented three sponsorship opportunities, including the 2023 Zilco sponsorship. I developed and coordinated the November Promotions Workshop. I am also proud to be sitting on the SMC Promotions Sub Committee which was formed out of the Workshop. I believe we have amazing ride committees. It is these committees that promote endurance riding to their communities and make the sport strong. It is my belief that the SMC can provide a more workable framework to assist these committees in staging endurance events. NSW Endurance social media platforms and membership services are key issues that need to be addressed as a matter of priority. I believe there should never be a time when information is not readily available to anyone wanting to join or know anything about Endurance in NSW. Whilst respecting the traditions of endurance riding, it is vital that all who participate must feel inclusive in the framework of the sport. The SMC is only as strong as the sum of its parts. Respect for new skills sets are required to make the necessary changes and to rejuvenate Endurance NSW.
Candidate:	Sarah Pollard-Williams
Nominated By:	Stuart Lymbery
Seconded By:	Anne Lymbery
Bio:	I am a veterinary surgeon and endurance rider, currently co-ordinating the veterinary accreditation training package for AERA. ‘To complete is to win’ is my mantra, and the ride isn’t over until the horse is back at home. Vets have to process information, make decisions, prioritise, communicate, carry responsibility for their actions and record everything; skills which are transferrable to a committee. I can bring the committee veterinary input, extensive committee experience and understanding of good governance and decision-making procedure, Committees are places where the ego belongs outside the room. I think that the NSWERA SMC processes could be streamlined to be more effective, to the benefit of all members. If you have any questions lease phone 0427 231193. Thank you.

2022 Annual General Meeting Notice

Venue: Club Forster – 19 Strand St, Forster NSW

18 February 2023

Program

Saturday 18 February 2023

From 11.30 am Registration and renewal of memberships

12.30pm – (approx.) 4.30 pm Annual General Meeting

12.45pm Committee nominee speeches

12.45pm Voting opens

4.30pm Voting closes

6.30 pm – midnight 2022 presentation and dinner dance

Agenda for AGM

Apologies and attendance
Election for committee vacancies – Voting closes 4.30pm
Notices of special resolutions and motions – Voting closes 4.30pm
Confirm minutes of the previous Annual General Meeting and Business Arising
President’s report
Secretary’s report
Financial report
Committee reports
Life Members, Discussion items and SMC notices
General business

The minutes of the previous AGM held 19 February 2022 are HERE

AGM Booklet can be found HERE

Attendance and voting

The NSW State Management Committee has chosen an online Election process to vote on motions and to appoint members to fill the positions on the committee, including Casual Vacancies as per the NSWERA Constitution (rule 16.4).

Any person can attend the meeting either in person or online. However, only current senior financial members (that is Ordinary Members and Life Members) are entitled to vote. If you were a senior financial member for 2022 or have joined as a senior financial member for 2023 you are entitled to vote.

All voting will be done via the online platform Election Buddy. A link to the online meeting will be sent out with the ballot notifications. All attendees joining online will be required to let the moderator know that they have signed into the meeting for attendance records, this includes multiple attendees joining via the one connection.

Plurality Voting will be used as per the voting process at the NSWERA 2021 AGM (held 19 February 2022). When casting their vote, voters are asked to select up to five candidates from the nominees and Yes/No for motions.

Ballot results will be announced at the AGM after the close of voting at 4.30pm and published on the NSWERA website as soon as possible.

The Committee Election Process

There are nine positions up for election, five to fill a standard two-year term until the conclusion of the 2024 AGM to be held in February 2025, and four to fill a one-year Casual Vacancy on the committee until the conclusion of the 2023 AGM to be held in February 2024. The newly elected committee members commence office at the conclusion of the 2022 AGM.

Voting will open 12.45pm Saturday 18 February 2023 until 4.30pm 18 February 2023. The five people with the greatest number of votes will fill the two-year vacancies. The four people with the next highest number of votes will fill the one-year casual vacancy. Any remaining nominees will be reserved in order of highest number of votes to fill any casual vacancies that may arise until the 2023 AGM.

Voting for motions/special resolutions will be conducted in the same ballot and voters will have a Yes/No option

Proxy votes

Each senior financial member who attends may hold up to five (5) proxy votes on behalf of other senior financial members. A copy of the proxy form can be found HERE. Please Note – all voting for committee, special resolutions and motions will be available to ALL voting members via the online voting platform Election Buddy. If you must use a Proxy, your electronic vote will be allocated to your nominated proxy holder.

Proxy forms must be received by the Secretary at least 24 hours before the start of the Annual General Meeting. Please note the contact details below.

Mail proxy forms to The Secretary NSWERA, 109 Sandy Creek Rd Mt Vincent NSW 2323 to arrive no later than Friday 17 February 2023. Please be sure to leave time for mail to arrive. Alternatively, forms can be scanned and emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive no later than 12.30pm Friday 17 February 2023.

Nominations for Committee

An election of the new committee will be conducted. Anyone wishing to nominate must complete a nomination form, a copy of the form can be found HERE. Please include your name, membership number, a brief description of your involvement with endurance riding and reasons for seeking election to the committee. Please sign the form.

Nomination forms must be received by the Secretary at least 7 days before the start of the Annual General Meeting. Please note the contact details below.

Mail nomination forms to the Secretary NSWERA, 109 Sandy Creek Rd Mt Vincent NSW 2323, to arrive no later than Friday 10 February 2023. Please leave time for mail to arrive. Forms can be emailed to The Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive no later than 12.30pm Saturday 11 February 2023.

Expressions of Interest for NSW Delegates to AERA

Since NSWERA as an Association is a member of AERA, we need delegates to represent the Association. The purpose of the delegates is to attend and vote at AERA General Meetings, in particular the AERA Annual General Meeting. Delegate positions are separate to the Management Committee members. Our delegates are also encouraged to attend AERA Management Committee meetings, as observers and contributors, but do not have a vote at Management Committee meetings. AERA meetings are conducted electronically.

The SMC is asking for expressions of interest from 2023 financial senior members who are interested in nominating for a delegate position. If more expressions of interest are received than positions available, the delegates will be chosen from the expressions of interest by random draw.

An Expression of Interest form can be found HERE. Anyone wishing to lodge an expression of interest must complete this form. Please include your name, membership number, a brief description of your involvement with endurance riding and reasons for wishing to fill a delegate position. Please sign the form.

Expression of interest forms must be received by the Secretary at least 7 days before the start of the Annual General Meeting. Please note the contact details below.

Mail expression of interest forms to The Secretary NSWERA, 109 Sandy Creek Rd Mt Vincent NSW 2323, to arrive no later than Friday 10 February 2023. Please leave time for mail to arrive. Forms can be emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive no later than 12.30pm Saturday 11 February 2023.

Please note that there is no option to fax forms.

Nominations for the Committee to be put on notice.

Term ends February 2023	Term ends February 2024
Noni Seagrim	Kylie Jonkers
Andrew Jonkers
Tony Warren
John Howe
Belinda Hopley (casual vacancy)
Talea Hasko-Stewart (casual vacancy)
Sarah Pollard-Williams (casual vacancy)
(casual vacancy)
(casual vacancy)

There are nine positions up for election, five for a full two-year term, four to fill a one-year casual vacancy.

Nominations must be made by two current senior financial members (quote membership numbers). The nominee must be a current senior financial member and must give his/her written consent. Nominations for election to the NSWERA Committee will be accepted by the Secretary up to seven (7) days before the date of the AGM (NSWERA Constitution rule 17.1).

If insufficient nominations are received to fill all vacancies, the people nominated as per rule 17(1) will be deemed elected and further nominations will be received from the floor at the Annual General Meeting (NSWERA Constitution rule 17.2). If insufficient further nominations are received, any remaining vacant positions will be deemed casual vacancies (rule 17(3)). The committee will attempt to fill any casual vacancies in accordance with rule 16(4)).

If the number of nominations received is equal to the number of vacancies, the people nominated will be deemed elected (rule 17.4).

If the number of nominations received prior to the meeting exceeds the number of vacancies, a ballot will be held at the meeting and the five people with the most number of votes will fill the vacancies (rules 17(5) and 17(6).

If further nominations are required to be taken at the meeting, and those nominations exceed the number required to fill the remaining vacancies, a ballot will be held. In this case, the number of people required to fill the remaining vacancies with the most number of votes will be deemed elected (rules 17(5) and 17(6).

Notices of motions

Notices of motion received are printed in the AGM booklet.. Please note that ten of the proposed resolutions are proposed as special resolutions because they involve alteration of the NSWERA Constitution

The Voting Process

The platform ElectionBuddy will be utilised as a professional and independent service. No voting will be conducted via paper ballot at the AGM.

The voting process has two stages to ensure security.

Step 1: Each voting member will receive an E-mail and a SMS text message with a unique, single use link. This link is used to provide access to the code in step 2. The ballot may be accessed via either option, but the member only has ONE vote.
Step 2: Using the link, each voter will receive a SMS text message providing a unique authentication code to access the ballot
Plurality voting will be used and up to five candidates may be selected when voting for committee, Yes or No for motions and special resolutions
Once the ballot has been submitted voters will receive a confirmation email.
Reminders will be sent several times while the ballot is open to voting members who have not yet submitted their vote
Results of the election will be announced at the AGM and available by re opening your voting link after the close of the election at 30pm 18 February 2023. Resultswill also be published on the NSWERA Website as soon as possible after the close of the election. Results are unavailable to either the NSWERA SMC or Voters prior to the close of the election.
PLEASE NOTE – once your ballot has been submitted you cannot change your vote.

Awards Presentation

Please attend to celebrate the achievements of our members in 2022.

Dinner

Dinner price for adults is $40.00 per person, children $15.00

The meal is a two-course buffet including the following options, baked salmon, roast beef and tandoori chicken, with a choice of salads, vegetables, cakes, slices and fresh fruit for dessert. A children’s menu includes a selection from chicken schnitzel or fish with a side of chips or spaghetti bolognese.

Vegetarian and gluten free options will be available. When making your booking, please advise any special dietary needs.

The dinner booking form can be found HERE. Please send your dinner booking form and payment via one of the options on the form, to arrive no later than 10 February 2023 so we can give final numbers to the venue.

IMPORTANT: IF YOU KNOW THAT YOU ARE THE RECIPIENT OF TROPHIES OR RIBBONS AND YOU WILL NOT BE ATTENDING THE PRESENTATION, PLEASE NOMINATE A PERSON WHO WILL BE COLLECTING YOUR AWARD/S FOR YOU, AND ADVISE THE NSWERA SECRETARIAT ON (02) 4938 0081 OR EMAIL This email address is being protected from spambots. You need JavaScript enabled to view it..

Misplaced awards are not the responsibility of the NSWERA.

Summary of Key Information

Attending in person

Attending online

Committee vacancies and nominations

Voting