nswera - AGM

2019 AGM

The upcoming annual general meeting (AGM) of NSWERA will be held at the Windsor RSL, 36 Argyle St, South Windsor NSW 2756, on Saturday 2 March 2019.

Please find a copy of the previous AGM minutes (17 February 2018) HERE.

AGM Booklet is NOW available, it will be uploaded HERE.

Timetable;

11:30am - Registration for voting and renewal of memberships

12:30pm - Annual General Meeting

6:30pm - 2018 Presentation and Dinner Dance

Agenda for AGM

Confirm minutes of previous AGM
President's report
Secretary's report
Finanical report
Committee reports
Reappointment of Honorary (life) members and consideration of any new nominations
Election for committee vacancies
Notices of special resolution and motions
General Business

Attendance and voting

Any person can attend the meeting. However, only senior financial members are entitled to vote. If you were a Senior member for 2018 or have joined as a Senior member for 2019 you are entitled to vote. You do not have to rejoin to participate in the meeting, but bring your 2018 membership card with you.

Proxy Votes

Each senior financial member who attends may hold up to five (5) proxy votes on behalf of other senior finanical members. A copy of the proxy form can be found HERE.

Proxy forms must be received by the Secretary at least 24 hours before the start of the meeting.

Please note the contact details below;

The Secretary NSWERA

105 Langford Drive, Kariong NSW 2250

to arrive NO LATER THAN FRIDAY 1 MARCH 2019. Please be sure to leave time for mail to arrive.

Alternatively, forms can be scanned and emailed to the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it. to arrive NO LATER THAN 12:30PM FRIDAY 1 MARCH 2019

Nominations for Committee

An election of the new committee will be conducted. Anyone wishing to nominate must complete a nomination form. Please include your name, membership number, a brief description of your involvement with endurance riding and reasons for seeking election to the committee. Please ensure you sign the form.

Nominations forms must be received by the Secretary at least seven (7) days before the start of the meeting.

Please note the contact details below;

The Secretary NSWERA

105 Langford Drive, Kariong NSW 2250

to arrive NO LATER THAN FRIDAY 22 FEBRUARY 2019. Please be sure to leave time for mail to arrive.

Nominations must be made by two (2) current Senior Members (quote membership numbers). The nominee must be a current Senior Member and must give their consent.

Please note that there is no option to fax proxy or committee nominations forms this year.

Nominations for Committee to be put on notice

There are five (5) positions up for election, each for a full two year term

Term ends February 2019	Term ends February 2020
Jo Davis	John Howe
Tony Warren	Kerry Fowler-Smith
Jacque Wright	Peter Bice
Noni Seagrim	Belinda Hopley
Talea Hasko-Stewart (resigned)	Matthew Walker

If insufficient nominations are received to fill all vacancies, the peopl nominated as per rule 17.1 will be deemed elected and further nominations will be received from the floor at the AGM (NSWERA Constitution rule 17.2). If insufficient further nominations are received, any remaining vacant positions will be deemed casual vacancies (rule 17.3). The committee will attempt to fill any casual vacancies in accordance with rule 16.4).

If the nominations is equal to the number of vacancies, the people nominated will be deemed elected (rule 17.4).

If the number of nominations received prior to the meeting exceeds the number of vacancies, a ballot will be held at the meeting and the five people with the most number of votes will fill the vacancies (rules 17.5 and 17.6).

If further nominations are required to be taken at the meeting, and those nominations exceed the number required to fill the remaining vacancies, a ballot will be held. In this case, the number of people required to fill the remaining vacancies with the most number of votes will be deemed elected (rule 17.5 and 17.6).

Notices of motions

Notices of motions need to received by the Secretary NO LATER THAN 31 DECEMBER 2018. Form found HERE

Dinner

The meal with consist of a two course buffet with a choice of salads, hot dishes and desserts. Special dietary needs will be catered for. When making your booking, please advise any special dietary needs. The premises are licenced, so no BYOG.

Dinner prices

$48.00/adult

$18.50/child

Please RSVP before 22 February 2019 as final numbers needs to be given to the venue by 23 February 2019.

Please send your dinner booking form and payment via one of the options on the form before 22 February 2019

Accommodation

There are a number of motels/hotels in the Windsor/Richmond area;

Alexander the Great, 317 Windsor Road, Vineyard. Phone: 4577 5555
The Sebel Hawkesbury Resort and Spa, 61 Hawkesbury Valley Way, Windsor. Phone: 4577 4222
Windsor Terrace Motel, 47 George Street, Windsor. Phone: 4577 5999
Windsor Motel, 54 George Street, Windsor. Phone: 4577 3626
Hawkesbury Race Club Motel, 1 Racecourse Road, Clarendon. . Phone: 4560 4300
Cupitts Cottage, 268 George Street, Windsor. Phone: 0438 055 613
Richmond Inn/Hotel, 90 March Street, Richmond. Phone: 4578 1044
Colonial Motel, 161 March Street, Richmond. Phone: 4578 1166
Commercial Hotel, 193 Windsor Street, Richmond. Phone: 4588 5096

The RSL provides a courtesy bus from 5pm until 1am and runs within a five km radius of the club.